Southeast Region Tech Tools DA Guidance

The league will input its league ID and select from the available request types to get started. Based on the request type, the league will be asked for various information and files related to the request.

Leagues/users can save their request and resume at a later time. Upon saving, the user will be emailed information to resume the request at a later time.

Upon each submission of an online waiver request through the Region’s Waiver Request Site, the league’s DA is emailed. Each online waiver request must be reviewed by the DA.

To review the request, click on the link provided in the email to begin review of the request. You will begin on page one, which is general league information and will need to proceed to page two to view contents of the requests. You will be able to view all of the contents of the submission as well as any files submitted with the request. It is the responsibility of the DA to review all parts of the request, including files.

At the bottom of page two, the DA review section will be available. The DA will select either support the request, don’t support the request or submission error(s). The ability to add comments will be available and will be required if don’t support request is selected. The league is NOT notified whether the DA supports or does not support the request. It will also NOT be able to view the request after DA review. If there is an error (or errors), such as missing information, improper files included and more, the DA should use the submission error(s) option to advise the league. An email will be sent to the league (whomever submitted the request) noting there are errors and including the comments the DA included. The DA will copied on the message back to the league.

After the DA reviews (by supporting or not supporting) the request, the Region will process in coming week (or days). Once the request has been presented as part of the Charter Case and a response is received in writing from the Charter Committee, the response letter will be emailed to the league president with the DA copied. The letter will be available in the district’s dropbox folder.

Any requests awaiting DA review will be listed under pending items on the District’s Action Page (provided by the Region).

Once reviewed and then prepared for presentation by the Region to the Charter Committee will be listed under the district’s charter cases on the District’s Action Page (provided by the Region). Between the time of DA review and prepared for presentation by the Region, the request may not be listed in either report view.

After reviewed by the Charter Committee and a response letter is prepared and sent to the league, the response letter will be available in the district’s dropbox folder.

Any league may submit an Age Breakdown Form. You may also have a league that is requested by the Region to submit a form. A DA may also request a league to submit an Age Form.

The DA will be copied on all correspondence regarding the Age Form, but will not review the league’s submission.

Yes, the DA may request a league or all leagues in the district to submit an Age Breakdown Form.

Upon submission by a league, the DA will be emailed with a link to review the Application. To review, click on the link and review the information. Using the DA review box at the bottom of the page, the DA will submit that he/she approves or rejects.

Following approval, the Region will then review in the coming week (or days). The DA will be sent the application upon review by the Region, and the it will also be available in the district’s dropbox folder.

You can be added as a VIEW ONLY MEMBER of the folder. By becoming a view-only member, each new file that is added to the folder can be automatically synced to your computer and/or mobile device (through the Dropbox app). This provides you easy access to these files. You will not be able to move or rename these files, nor be able to add your own files, but you can print, share/attach to emails or download them.

You may also view your folder through a link to the folder that is available from the Region, which requires to account sign-up or app download.

You will need a  a free Dropbox account (if you do not have one) to be added as a view only member.  If you would like to only receive a link to your folder, contact the Region.

District Dropbox Folder

1. Sign-up for a free account at Dropbox.com
2. skip to step 3 if you already have an account
3. Download the Dropbox program on your computer, tablet, and/or phone
4. Follow instructions and eventually sign-in with your account
5. This will you give to access files easily (and not require you to sign-in through their website each time)
6. Send the email account associated with Dropbox account to Matt (do not need your password)
7. You will be added as a “viewer” to your district’s folder
8. This will allow you to view and download files, but you won’t be able to remove or add files
9. Once you are added, you will receive notifications and an email. You will want to “add to dropbox” for the folder either through the Dropbox website, through the desktop app or through a mobile app.
10. You will know this has worked properly once you can access your district folder (i.e. Alabama 3) through your computer file explorer or through the app downloaded on your mobile device

Contact the Region for the link to your Action Page, if you do not have access. This link will update as needed.

No app is needed (nor any account). You only need an internet connected device (phone, computer, tablet, etc.) The Action Page may ask you about signing up for an account with Notion (or ask you to download the app), but this is not needed.

Each grant application is reviewed to determine if it first meets the financial qualifications for the the Call Up Grant program. If the player and family meet the grant requirements and the requested league is not one that the player qualifies for based on residency or school attendance requirements, it triggers the need for the Region office to initiate the waiver request process.

Unlike a traditional out-of-boundary request where the requested league would contact the home league, these Call Up Grant Program waivers are being handled exclusively by the Southeast Region office. Requests through the Grant Program re being processed differently, due in part to the nature of the Grant Program

For players that do have a home league based on residence/school location, the requested league president will be notified by email of the player and ask the league president to indicate if the league is willing to accept or not accept the player.

After acceptance, the home league will then be notified by email of the request to indicate if the home league supports or does not support the player participating with the requested league. While there is not a traditional written request from the player’s family, the requested league will indicate past participation with the league as well as add any written context to assist the home league in its review.

If the player does not have a home league based on residence/school location, the requested league president will be notified by email of pending approval, unless it is not willing to accept the player. If the league is not willing to accept the player, it must inform the Region office by email ASAP.

After a player is determined to meet the Grant Program requirements and the requested league is not one that the player qualifies for based on residency or school attendance requirements, it triggers the need for the Region office to initiate the waiver request process.

Unlike the traditional waiver request that you are use to, including the use of the Southeast Region’s Online Waiver Request site, the DA will not review the request. However, the DA is copied on all email messages sent to the requested league and the home league.

Yes, just like other waiver requests, a formal letter will be sent by email to the requested league president and DA.

The DA will receive an email with each boundary map expansion proposal for a league in his/her district. The DA is tasked with reviewing the proposal with the league and then submitting a review form for that expansion proposal within 10 days of notification.

Your review will indicate whether you support, do not support or wish to submit an alternative proposal. An alternative proposal should be submitted within 30 days of your review. All your outstanding boundary map expansion proposals are also listed under your pending items on your District’s Action Page.

If the DA and/or league wish to make an alternative proposal from the Region’s expansion proposal, the DA will need to indicate such during review. The DA will be emailed information to submit the alternative proposal within 30 days of review.